Booking different categories of hotel rooms to offer to the Congress delegates.

Monitoring block bookings and paying hotel deposits.

Preparing the Accommodation Reservation Form and other optional tourist services.

Receiving forms and reservation confirmations on line.

Contacting speakers and other guests for whom the Organizing Committee is responsible, in order to reserve, issue and send tickets and arrange their accommodation.

Preparing the different programmes for Pre and Post-Congress trips.

Preparing the accompanying persons’ programme.

Transport logistics and monitoring during the Congress.

Negotiating with airline companies and Renfe in order to obtain special discounts.

Assistance provided by specialized staff in charge of looking after all the participants during the Congress.

Controlling supplier invoicing: hotels, restaurants, guides, bus services, hire cars, etc.

Invoicing and presenting accounts to the Organizing Committee.

Any other service normally associated with a Travel Agency: reservations, scheduled journeys, accommodation, plane and train tickets, car hire, etc.